Managing Quotation
Quotation is a proposed sales agreement between a company and a customer. If you want to sale/purchase any item, you need to create quotation (i.e. Sale Order or Purchase Order) for selling or purchasing of the items.
To create quotation, click on “Voucher Entry > Quotation”, the following options will be displayed:
Sale Order
Sale Order Voucher is a sale agreement between a company and a customer which can be created from quotation and converted to an invoice (i.e. Sale Register).
You can enter all the details of sale order by using Sale Order Voucher Entry.
To create Sale Order Voucher, click on “Voucher Entry > Quotation > Sale Order”, the following screen will be appeared:
Sale Order screen contains the following fields:
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Voucher No.: This field is already filled and number is increased incrementally from the previous voucher number recorded in this field. Software provides facility to increase the Voucher No. automatically for differentiating it from previous one or you can enter the voucher number manually.
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Account Number: Select the account number to be affected on Sale Order Voucher. In this list those accounts will be displayed which are under the group of Sundry Debtors, Sundry Creditors, Cash-in-Hand, Bank account and Sales account.
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Customer Name: This field displays the customer name according to selected account number.
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Address: This field displays the address of customer according to selected account number or you can also enter the address manually.
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Sale Tax Type: Select the tax type for sale. In this list those tax types will be displayed which is created under the Sale during Tax Type creation in Masters.
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Date: Select the date of Sale Order. By default, Date will be Current Date which can be set during Settings > Date Administration > Current Date.
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Store Name: Select the store name. In this list those Stores will be displayed which is created during Store Creation in Masters.
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Currency: Select the currency in which the transactions will be done. In this list, those Currencies will be displayed which are specified at the time of Company Creation (as called Primary Currency) and Currency Creation (as called Secondary Currency) in Masters.
Note-> If you select Secondary Currency then enter Conversion Rate during Currency Converter to make relation between Primary and Secondary Currency.
Item Details
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S.No: This auto-generated field displays the serial number of item.
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Item Code: Select the item code from the Item Code list and press Enter or Double Click. The selected information will be displayed with Item Name and Item Rate. (The Item Code list is displayed after pressing any key on the item Code field).
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Item Name: Select the item name from the item Name list and press Enter or Double Click. The selected Item information will be displayed with item Code and item Rate. (The item Name list is displayed after pressing any key on the item Name field).
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Qty.: Enter the quantity of item.
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Rate: By default, the sale price of item is displayed which is specified at the time of Item Creation in Masters. You can change it as per your requirement.
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Amount: In this field the displayed amount is calculated by multiplying the quantity and rate of item.
Item Detail also consist the following fields:
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