Business accounting billing and inventory management software create payment voucher

Payment Voucher

A Payment voucher is a document used for calculating and recording account transactions which is paid by Cash or cheque/DD by the organization to its Vendor or Customer. A Payment Voucher is generally used for payment.

To create Payment Voucher, click on “Voucher Entry > Payment Voucher”, the following screen will be appeared:

Payment Voucher screen contains the following fields:

Voucher Details

• Voucher No.: This field is already filled and number is increased incrementally from the previous voucher number recorded in this field. Software provides facility to increase the Voucher No. automatically for differentiating it from previous one or you can enter the voucher number manually.

• Date: Select the date of Payment Voucher. By default, Date will be Current Date which can be set during Settings > Date Administration > Current Date.

• Currency: Select the currency in which the transactions will be done. In this list, those Currencies will be displayed which are specified at the time of Company Creation (as called Primary Currency) and Currency Creation (as called Secondary Currency) in Masters.

Note-> If you select Secondary Currency then enter Conversion Rate during Currency Converter to make relation between Primary and Secondary Currency.

Transaction Details

• S.No.: This auto generated field displays the serial number of transaction.

• Nature: Select the nature of account (whether it is Debit or Credit) to be affected in the payment voucher. If you select Account Nature as a Credit then all those accounts will be displayed which are under group of Bank Account, Bank O/D Account and Cash-in-hand Account. If you select Account Nature as Debit then all other accounts will be displayed.

• Account No.: Select the account number from the Account Number list and press Enter or Double click. The selected account number will be displayed. (The Account Number list is displayed after pressing any key on the Account No. field).

Note-> Account number depends on the nature of account whether it is Debit or Credit.

• Account Name: Select the account name from the Account Name list and press Enter or Double click. The selected account name will be displayed. (The Account Name list is displayed after pressing any key on the Account Name field).

Note-> Account name depends on the nature of account whether it is Debit or Credit.