Credit Note Voucher
A Credit Note is a document used to adjust or rectify errors made in a sales invoice which has already been processed and sent to a customer. Credit Note is issued by the Company to its Customer for purchasing goods or services and used by the customer who wishes to return previously purchased goods or services on a future date.
For Example: When you return an item due to damaged or defected and the seller does not have to refund your money. In these circumstances the seller may take the item back in exchange for a credit note. The credit note will allow you to buy something else in the store. It is a goodwill gesture on the part of the seller.
To create Credit Note, click on “Voucher Entry > Credit Note”, the following screen will be appeared:
Credit Note screen contains the following fields:
Voucher Details
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Voucher No.: This field is already filled and number is increased incrementally from the previous voucher number recorded in this field. Software provides facility to increase the Voucher No. automatically for differentiating it from previous one or you can enter the voucher number manually.
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Date: Select the date of credit note. By default, Date will be Current Date which can be set during Settings > Date Administration > Current Date.
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Currency: Select the currency in which the transactions will be done. In this list, those Currencies will be displayed which are specified at the time of Company Creation (as called Primary Currency) and Currency Creation (as called Secondary Currency) in Masters.
Note-> If you select Secondary Currency then enter Conversion Rate during Currency Converter to make relation between Primary and Secondary Currency.
Transaction Details
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S.No.: This auto generated field displays the serial number of transaction.
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Nature: Select the nature of account (whether it is Debit or Credit) to be affected in credit note. If you select Account Nature as Credit then all those accounts will be displayed which are under account group of Sundry Creditors and Sundry Debtors. If you select Account Nature as Debit then all other accounts will be displayed.
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Account No.: Select the account number from the Account Number list and press Enter or Double click. The selected account number will be displayed. (The Account Number list is displayed after pressing any key on the Account No. field).
Note-> Account number depends on the nature of account whether it is Debit or Credit.
Note-> Account name depends on the nature of account whether it is Debit or Credit. |
