Vendor Records
Vendor is a seller for an asset. In other words, Vendor is someone who provides goods or services to Company.
A Vendor Account is summarized record of various transactions pertaining to particular Purchase Account. All the transactions of Vendor Account are recorded under the Purchase Account.
To create Vendor Account, click on “Masters > Vendor”, the following screen will be appeared:
Vendor Creation screen is divided into three fields: Vendor Details, Financial Details and Description.
Vendor Details
This section contains the following fields:
- Account Group: Select the Account Group which is created under Purchase A/C.
| To create or view other Account Groups, click on the icon |
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Vendor Name: Enter the name of the vendor.
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Account Number: Enter the account number. It is the unique identification assigned to each vendor.
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E-mail: Enter the e-mail address.
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Billing Address: Enter the billing address. A billing address is where you would like to have bill for purchase.
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Shipping Address: Enter the shipping address. A shipping address is the address where you want the item that was bought and delivered to.
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Phone No: Enter the phone number.
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Fax: Enter the fax number.
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Date: Select the date on which the vendor account is to be created.
Financial Details
This section contains the following fields:
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Opening Balance: Enter the opening balance of the Vendor Account. It is the balance in account at the beginning of financial year.
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Nature: Select the nature of opening balance whether it is Debit or Credit.
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Closing Balance: It is the remaining balance in the Vendor Account at the end of Financial Year.
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Nature: Select the nature of closing balance whether it is Debit or Credit.
All the financial details displayed with that currency which has entered during the Company creation.
Description
Enter the special notes for the vendor.
After entering all the details, click on “Save” button to save the information.
The following buttons are used in Vendor Creation Form:
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Add: To add new entry.
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Save: To save the data.
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Cancel: To cancel particular operation.
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Edit: To edit existing records.
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Delete: To delete the record.
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Exit: To exit from current window.
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List: To generate a list of all existing records.
If you want to view the detail of vendor records then select the vendor from the list and press enter or double click.
If you want to print existing records, click on “Print” button. |
