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Purchase Order

Purchase Order Voucher is a business document issued by the Company to its vendor for purchasing the items. A purchase order can be sent to the vendor or only used internally by the Company. In Purchase Order, you can provide the full details of the items which will be purchased.

To create Purchase Order Voucher, click on “Voucher Entry > Quotation > Purchase Order”, the following screen will be appeared:

This contains the following fields:

• Voucher No.: This field displays the voucher number of purchase order. The voucher number is increased incrementally from previous voucher number or you can enter the voucher number manually.

Note-> If Barcode feature is being used then voucher number should be of minimum 3 characters.

• Account Number: Select the account number of Purchase Order Voucher. In this list those accounts will be displayed which are under group of Sundry Debtors, Sundry Creditors, Cash-in-Hand, Bank account and Purchase account.

• Vendor Name: This field displays the vendor name according to selected account number.

• Address: This field displays the address of vendor according to selected account number or you can also enter the address manually.

• Purchase Tax Type: Select the tax type for purchase voucher. In this list those tax types will be displayed which is created under the purchase during Tax Type creation in Masters.

• Date: Select the date of Purchase Order when it is created. By default, Date will be Current Date which can be set from Settings > Date Administration > Current Date.

• Store Name: Select the store name. In this list those Stores will be displayed which is created during Store Creation in Masters.

• Currency: Select the currency in which the Company’s transactions will be done. In this list, those Currencies will be displayed which are specified at the time of Company Creation (as called Primary Currency) and Currency Creation (as called Secondary Currency) in Masters.

Note-> If you select Secondary Currency then enter the Conversion Rate during Currency Converter to make relation between Primary and Secondary Currency.

• Decode Barcode: Enter the barcode value of the item which is specified at the time of Item Creation in Masters. After entering the barcode value, click on “Read” button (or read barcode value by using Barcode Scanner) to fetch the item information of related Barcode value.

If you use the Barcode Scanner to read the barcode value then you don’t need to enter the barcode value manually.

Note-> This is the optional field through which you can save the time to enter the item information.

Item Details

• S.No: This auto-generated field displays the serial number of the items.

• Item Code: Select the item code from the Item Code list and press Enter or Double Click. The selected information will be displayed with Item Name and Item Rate. (The Item Code list is displayed after pressing any key on the item Code field).

• Item Name: Select the item name from the item Name list and press Enter or Double Click. The selected Item information will be displayed with item Code and item Rate. (The item Name list is displayed after pressing any key on the item Name field).

• Qty: Enter the quantity of the items.

• Rate: By default, the purchase price of item is displayed which is specified at the time of Item Creation in Masters or you can enter the purchase price of the item manually.

• Amount: The displayed amount is calculated by multiplying the quantity and rate of the item

Item Detail also consists of the following fields:

• Qty.: This field displays the total quantity of items.

• Total: This field displays the total of items amount.