Business accounting and inventory management software to generate sale register

Sale Voucher

Sale is the process of exchanging goods or services between customer and vendor for a fixed price. Sale Voucher is the agreement letter between the Company and the customer which consists of the information about the sale invoice.

To create sale voucher, Select Sale from Voucher Entry Menu”, the following options will be displayed:

• Sale Register

• Sale Return

Sale Register

The Sale Register voucher, a legal document, is issued by the Company to the customer for providing goods or services after receiving the payment. In other words, Sale Register is also called sale invoice which is generated after receiving the payment.

After receiving the sale order, you need to create sale register for confirmation of the transactions.

To create Sale Register, click on “Voucher Entry > Sale > Sale Register”, the following screen will be appeared:

This screen contains the following fields:

• Voucher No.: This field displays the voucher number of Sales Register. The voucher number is increased incrementally from previous voucher number or you can enter the voucher number manually. You can easily fetch the existing voucher number details of sale order by clicking on this button

Note-> If Barcode feature is being used then voucher number should be of minimum 3 characters.

• Account Number: Select the account number for Sale Register Voucher. In this list those accounts will be displayed which are under group of Sundry Debtors, Sundry Creditors, Cash-in-Hand, Bank account and Sales account.

• Customer Name: This field displays the customer name according to selected account number.

• Address: This field displays the address of customer according to selected account number or you can also enter the address manually.

• Sale Tax Type: Select the tax type for sale. In this list those tax types will be displayed which is created under the Sale during Tax Type creation in Masters.

• Date: Select the date of Sale Register. By default, Date will be Current Date which can be set from Settings > Date Administration > Current Date.

• Store Name: Select the store name. The list displays those Stores which are created during Store Creation in Masters.

• Currency: Select the currency in which the Company’s transactions will be done. The list displays those Currencies which are specified at the time of Company Creation (as called Primary Currency) and Currency Creation (as called Secondary Currency) in Masters.

Note-> If you select Secondary Currency then enter Conversion Rate during Currency Converter to make relation between Primary and Secondary Currency.

Item Details

• S.No: This auto-generated field displays the serial number of item.

• Item Code: Select the item code from the Item Code list and press Enter or Double Click. The selected information will be displayed with Item Name and Item Rate. (The Item Code list is displayed after pressing any key on the item Code field).

• Item Name: Select the item name from the item Name list and press Enter or Double Click. The selected Item information will be displayed with item Code and item Rate. (The item Name list is displayed after pressing any key on the item Name field).

• Qty.: Enter the quantity of item.

• Rate: By default, the sale price of item is displayed which is specified at the time of Item Creation in Masters. You can change it as per your requirement.

• Amount: In this field the displayed amount is calculated by multiplying the quantity and rate of item.

Item Detail also consist the following fields:

• Qty.: This field displays the total quantity of items.

• Total: This field displays the total of items amount.