Information about purchase register created by enterprise financial accounting software

Purchase Register Continued...

Bill Sundry Details

Bill Sundry details will be used if Tax or Discount is applied on Purchase Register.

• Bill Sundry: Select the Bill Sundry (to be paid on Purchase Order) from the Bill Sundry list and press Enter or Double click. The selected Bill Sundry information will be displayed with Tax Class and Nature. (The Bill Sundry list is displayed after pressing any key on Bill Sundry field).

In Bill Sundry field, those information will be displayed which are specified at the time of Bill Sundry Creation in Masters.

• @: This field is activated when you select Bill Sundry nature as Percentage. Enter the percentage rate that is to be charged on Purchase Order.

Note-> If the nature of Bill Sundry is Fix Amount then @ field will be inactivated.

• Tax Class: This field displays the type of Tax Class whether it is Percentage or Fix Amount.

• Nature: This field displays the Tax Type (as Additive or Subtractive) of Bill Sundry which is specified at the time of Bill Sundry Creation in Masters.

• Amount: This calculated amount is based on the nature of Tax Class.

Note->

• If Tax Class is Percentage then the rate of @ field is to be charged on the total amount of item after applying the Tax Rate (i.e. percentage rate which is specified at the time of Bill Sundry Creation).

• If Tax Class is Fix Amount then enter the amount that is to be charged.

For Example: The total amount of the item is 1000€ and it is Taxable at the rate of 10%. The actual total amount of the item is 1000€ only. Thus bill Sundry will be charged on 10% of 1000 i.e. 100€. Now the taxable rate will be applied on 100€ i.e. 10 % of 100 = 10. Now the Bill Sundry amount will be 10€.

Other Details: Enter the information about Purchase Register.

Grand Total: The amount is calculated by total of items and Bill Sundry amount. This grand total depends on the nature of Bill Sundry (as Additive or Subtractive).

If the total amount of items is 100$ and Bill Sundry amount is 20$, now the nature of Bill Sundry is Additive then the Grand Total will be 120$ or if Bill Sundry is subtractive then Grand Total will be 80$.

After entering all the details, click on “Save” button to save information.

You can exit from the list of Item Code, Item Name and Bill Sundry by using ESC key.

The Purchase Register Form contains the following buttons:

• Add: To add new purchase register record.

• Save: To save the record.

• Cancel: To cancel particular operation.

• Edit: To edit existing record.

• Delete: To delete the record.

• Exit: To exit from current window.

• Insert Row: To insert the row.

• Remove Row: To remove the row.

• Print: To print the record.

If you want to print the records without saving then an alert message will be displayed “You have not saved the records yet. Do you want to continue print anyway?”

If you want to View/Edit the Purchase Register list, apply the following process:

1. Click on “Cancel”, then “Edit” button, the Filter Records window will be appeared and you can view the Purchase Register records according to Voucher No. Wise, Item Code Wise, Date Wise, Vendor Wise and Amount Wise.

2. After selecting any option from Filter Records, the list of Purchase Register will be displayed.

3. Select the record from the Purchase Register list and then press Enter or Double click to view the detail.

Purchase Register List

Purchase Register List provides the summarized view of all purchase register with following fields:

• Voucher Number: This field displays the voucher number.

• Account Number: This field displays the account number.

• Item Description: This field displays the description of item.

• Qty.: This field displays the quantity of item.

• Net Amount: This net amount is calculated by multiplication of rate and quantity of particular item.
  (Net Amount= (Rate * Qty) of particular item).