Freeware business accounting system software create material in statement

Material In Continued...

Bill Sundry Details

Bill Sundry details will be used if Tax or Discount is applied on Material In voucher.

• Bill Sundry: Select the Bill Sundry (to be paid on Stock Transfer) from the Bill Sundry list and press Enter or Double click. The selected Bill Sundry information will be displayed with Tax Class and Nature. (The Bill Sundry list is displayed after pressing any key on Bill Sundry field).

In Bill Sundry field, those information will be displayed which are specified at the time of Bill Sundry Creation in Masters.

• @: This field is activated when you select Bill Sundry nature as Percentage. Enter the percentage rate that is to be charged on Material In.

Note-> If the nature of Bill Sundry is Fix Amount then @ field will not be activated.

• Tax Class: This field displays the type of Tax Class whether it is Percentage or Fix Amount.

• Nature: This field displays the Tax Type (as Additive or Subtractive) of Bill Sundry which is specified at the time of Bill Sundry Creation in Masters.

• Amount: This calculated amount is based on the nature of Tax Class.

Note->

• If Tax Class is Percentage then the rate of @ field is to be charged on the total amount of item after applying the Tax Rate (i.e. percentage rate which is specified at the time of Bill Sundry Creation).

• If Tax Class is Fix Amount then enter the amount that is to be charged.

For Example: The total amount of the item is 5000€ and it is Taxable at the rate of 10%. The actual total amount of the item is 5000€ only. Thus bill Sundry will be charged on 10% of 5000 i.e. 500€. Now the taxable rate will be applied on 500€ i.e. 10 % of 500 = 50. Now the Bill Sundry amount will be 50€.

Other Details: Enter the information about Material In voucher.

Grand Total: This amount is calculated by total of items and Bill Sundry amount. The grand total depends on the nature of Bill Sundry whether it is Additive or Subtractive.

The total amount of items is 500€ and Bill Sundry amount is 30€. If the nature of Bill Sundry is Additive then the Grand Total will be 530€ or the nature of Bill Sundry is subtractive then Grand Total will be 470€.

After entering all the details, click on “Save” button to save information.

Note-> If the total consumed items are not available in the stock then an alert message will be displayed on clicking “Save” button “Stock of Item going on Negative. Would you like to continue?”

You can exit from the list of Item Code, Item Name and Bill Sundry by using ESC key.

The Material In Form contains the following buttons:

• Add: To add new record.

• Save: To save the records.

• Cancel: To cancel particular operation.

• Edit: To edit existing record.

• Delete: To delete the record.

• Exit: To exit from current window.

• Insert Row: To insert the row.

• Remove Row: To remove the row.

• Print: To print the record.

If you want to print the record without saving then an alert message will be displayed “You have not saved the records yet. Do you want to continue print anyway?”

If you want to View/Edit the Material In list, apply the following process:

1. Click on “Cancel” then “Edit” button, the Filter Records window will be appeared and you can view the Material In records according to Voucher No. Wise, Item Code Wise, Date Wise and Amount Wise.

2. After selecting any option from Filter Records window then Material In list will be displayed.

3. Select the record from the Material In list and then press Enter or double click to view the detail.

Material In List

Material In List provides the summarized view of all received orders with the following fields:

• Voucher Number: This field displays the voucher number.

• Account Number: This field displays the account number.

• Item Description: This field displays the description of item.

• Qty.: This field displays the quantity of item.

• Net Amount: This net amount is calculated by multiplication of rate and quantity of particular item.
  (Net Amount= (Rate * Qty) of particular item).